Welcome to oldhardiansassociation.org (the “Site”), operated by the Professor Evan Hardy Alumni Association (“we”, “us”, or “our”).
We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your information when you interact with our website or services.
By accessing or using the Site, you agree to the practices described in this Privacy Policy.
We collect only the information necessary to provide our services and handle all personal data responsibly, securely, and in accordance with applicable laws and regulations of Sri Lanka.
You may browse the Site without providing personal information. You will only be identifiable to us if you create a membership account or voluntarily submit information.
1. Information We Collect
We may collect personal information when you apply for membership, renew your membership, submit forms, or contact us. This may include:
- Full name, title, and gender
- Date of birth
- Email address
- Postal address
- Telephone and mobile numbers
- Membership account details
- Payment confirmation details (excluding full card or bank information)
- Any information required to administer your membership or provide support
2. How We Use Your Information
Your information may be used for the following purposes:
- Processing membership registrations and renewals
- Managing and maintaining membership accounts
- Verifying payments and membership status
- Providing member communications and updates
- Improving website functionality and services
- Ensuring platform security and fraud prevention
- Conducting internal demographic and usage analysis
We may share limited information (such as name and contact details) with trusted service providers only when necessary for payment processing or administrative operations.
You are responsible for maintaining the confidentiality of your account login credentials. We are not liable for unauthorized access resulting from misuse of login details.
3. Communications
We may send members communications related to:
- Membership status and renewals
- Association updates and announcements
- Events or activities organized by the Association
You may opt out of non-essential communications at any time. Opt-out requests are processed within 7 working days, excluding Sundays and Sri Lankan public holidays.
4. Cookies and Analytics
The Site uses cookies to improve functionality and user experience. Cookies help to:
- Remember login sessions
- Store user preferences
- Improve website performance and usability
You may disable cookies via your browser settings; however, some features may not function correctly.
Google Analytics
We use Google Analytics to collect anonymized usage data such as browser type and site interactions. This data does not personally identify users and may be processed on servers outside Sri Lanka in accordance with Google’s policies.
5. Data Security
We use reasonable technical and organizational measures to protect personal data, including secure servers and encrypted communication where applicable.
While we take strong precautions, no online system is completely secure. Users are responsible for protecting their passwords and device access.
6. Your Rights
You have the right to:
- Request access to your personal data
- Request corrections to inaccurate information
- Request deletion of data not required for legal or administrative purposes
- Opt out of non-essential communications
Requests can be made using the contact details provided on the Site.
7. Policy Updates
This Privacy Policy may be updated from time to time. The most current version will always be available on this page.
